Assistant Athletic Director

ID# 004769
Thousand Oaks, CA 91360
United States
Job Description
Assistant Athletic Director

Position Category: Staff (Exempt)

FLSA: Exempt

FTE: 1.0

Location: Thousand Oaks

University Background:

The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.

Basic Function:

Oversees daily operations of the department, coordinating various administrative functions to include hiring, evaluating and supervision of personnel; campus and NCAA compliance; budget management; sport oversight; diversity, equity and inclusion initiatives; student athlete welfare issues and initiative; academic success; evaluating systems and procedures; fundraising; game management; promoting events; coordinating schedules; securing and approving travel; representing the department on committees and at various events; and supporting a team philosophy in the department. Position is partially funded through an NCAA Strategic Alliance Grant intended to enhance mid-to senior level intercollegiate ethnic minority and gender representation.

Representative Duties:

• Implement programming that assists the improvement of departmental culture, with emphasis on initiatives that support diversity, equity and inclusion E
• Coordinate Space and Facilities Management E
• Manage Equipment Inventory E
• Evaluate Department Systems and Procedures E
• Conduct and oversee game management. Direct all aspects of game management for home contests, events, tournaments and championships E
• Coordinate sport program scheduling
• Manage travel approval and planning
• Administer Hiring Initiatives
• Assist in the coordination and implementation of department operations E
• Supervisory role in respect to coaches’ secondary responsibilities E
• Contribute ideas for department policy and procedures to enhance operational efficiencies E
• Coordinate sport officials’ evaluations and scheduling E
• Provide Fundraising Operational Support E
• Coordinate and serve as the chair for post-season events, including budget reimbursements and event management E
• Work with student-athletes, coaches and administrators on continuous improvement initiatives for championship events E
• Manage Cal Lutheran student awards program (includes ordering, designing, distributing and presenting plaques and certificates) prior to and during student recognition events E
Student Success, Diversity and Inclusion
• Develop Student Welfare Programs and Initiatives E
• Monitor Athlete Academic Progress E
• Development and implement a Diversity and Inclusion programming and education E
• Engage with a cross-section of constituencies on campus, in the conference and in the community to discuss and research ways that the Cal Lutheran athletic department staff and student athletes can work closely together to create actionable steps to help the department become more inclusive, equitable and diverse in practice E
• Recommend resources necessary to support DEI programming goals. E
Compliance and Governance
• Provide oversight and enforcement of athlete eligibility, compliance rules education, and legislation E
• Conduct compliance and eligibility oversight for the department E
• Develop monthly educational compliance communications for athletics staff and campus constituents E

Other duties as assigned

Knowledge Of:

• NCAA and SCIAC philosophy, rules, regulations regarding eligibility, recruiting, financial aid, sport playing seasons, etc.
• Issues concerning risk management.
• Sound accounting/budgeting principles.
• Fundraising Management
• General knowledge of all areas related to intercollegiate (and recreational) athletics.
• The intricate dynamics, political and otherwise, between all constituencies involved with an institution of higher learning and its athletics programs, internally and externally.
• Strong oral and written communication skills
• Microsoft Office Suite – including Word, Excel and PowerPoint
• FERPA laws and regulations

Ability To:

• Coordinate and administer all aspects of a comprehensive senior intercollegiate athletics program
• Process and manage budgeting responsibly, realistically, on target, on time and follow all appropriate procedures
• Understand, accurately interpret and apply conference and institutional rules and regulations
• Make decisions skillfully including creative resourcefulness, common sense, sensitivity, a global perspective and timeliness
• Interact well with supervisors advising on activities, acting independently when appropriate and beneficial, and recommending ideas for problem solving
• Submit information requested from a wide variety of constituencies accurately and on time
• Employ appropriate supervisory skills with professional and support staff, student workers and other institutional staff
• Stay current with the profession
• Successfully interact with other institutional departments
• Organize and express written and verbal thoughts clearly and effectively
• Be flexible and understanding of alternative approaches as it relates to adapting to change
• Demonstrate a positive attitude while promoting cooperation within the campus community
• Represent the University in a professional manner
• Influence and encourage staff and students involved with programs to be good citizens and students
• Remain composed in confrontational or crisis situations
• Treat all staff and students involved with programs with honesty, fairness and empathy.
• Manage confidential information in accordance with applicable education laws
• Build relations and establish collaborative partnerships
• Act independently, take initiative and exercise sound judgment
• Work evenings and weekends, as needed
• Excellent attention to detail, strong problem-solving skills

Minimum Qualifications:

Bachelor’s degree required.
Minimum of 3 years sport management experience and 5 years of previous increasingly supervisory experience or equivalent.
Previous experience with NCAA rules compliance, preferably on a DIII level.
General intercollegiate athletic experience.

Preferred Qualifications:

Earned Master’s Degree or Doctorate Degree

Licenses and Other Requirements:

Valid California driver’s license
CPR, First Aid and AED Certified

Physical Abilities:

Working Environment:

Indoor and outdoor work environment; driving a vehicle to conduct work; subject to adverse weather conditions; subject to evening, weekend and variable working hours

Posting Number: Staff002972020

Number of Vacancies:

Desired Start Date: 06/01/2021

Position End Date:

Open Date: 04/30/2021

Close Date: 5/23/2021

Open Until Filled: No

Application Procedure/Special Instructions:

To apply, visit

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University’s policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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Employment Type
Full Time
View Count 40